Accounting and Office Administrator

The Minardi Companies is adding an Accounting and Office Administrator to our team.
With a market portfolio including Building Material Supply, HVAC and Mechanical Service, Construction Management Services, Outdoor Recreation, Manufacturing and Real Estate Investments, The Minardi Companies takes pride in being family owned and operated, with a focus on family values and a strong team culture.
While our operations take us throughout the Twin Ports and surrounding communities, this position will be based out of our Hermantown, MN office.
The Accounting and Office Administrator will be a key member of our team, with principal responsibility of overseeing our accounting and bookkeeping needs across our multicompany organization.
As a versatile and approachable professional, you will be instrumental inworking with our internal operations teams, our vendors and our clients in your daily tasks.
Strong people skills will be essential in building positive relationships with clients and employees across the organization.
This position will also play a critical role within daily operations at Minardi Lumber and Millwork- a division of the Minardi Companies.
As the company evolves to meet market demand, this position will naturally be able to incorporate several operational support functions into daily workload.
Some of these additional responsibilities include but are not limited to: Tracking inbound order status, receiving and data entry of Vendor Order Acknowledgments and Bill of Lading documentation, working with vendors to ensure order accuracy and quality, answering and assigning phone calls, accounts receivable collections and forecasting, along with daily deposits.
It is also critical for the right candidate to be able to work and create positive relationships between all internal departments, as well as vendors and clients.
Key Responsibilities: * Manage accounts payable- ensuring timely and accurate processing of transactions.
* Manage accounts receivable- working with clients to confirm payment status.
* Manage payroll processing, benefits administration, and associated tax obligations.
* Reconcile financial statements and maintain financial accuracy in all accounting records.
* Work with ownership team to forecast cash demand.
* Act as a point of contact for employee onboarding.
* Ensure compliance with employment laws and regulations and maintain accurate HR records.
* Track Shipping/Receiving documentation and ensure proper recording and data entry.
* Track Purchase Order receipts and acknowledgments to ensure current Accounts Payable documentation.
Qualifications: * Strong background and proven experience in Bookkeeping, Accounting, Office Administration, or a related field.
* Strong knowledge of generally accepted accounting principles.
* Ability to work independently while also integrating into a team environment.
* Exceptional interpersonal and communication skills to build strong relationships across all levels of the organization.
* Empathetic, approachable, and capable of handling sensitive employee matters with discretion.
* Proficiency QuickBooks and Microsoft Office required * Detail-oriented and highly organized, capable of managing multiple tasks and priorities.
* Ability to handle sensitive information with confidentiality and maintain a high level of professionalism.
* 4 years experience in related field.
Job Type: Full-time Pay: $50,000.
00 - $55,000.
00 per year Benefits: * 401(k) * 401(k) matching * Health insurance * Paid time off Physical setting: * Office Schedule: * Monday to Friday Work Location: In person