The Duluth Transit Authority (DTA) is currently seeking to fill the position of Finance Assistant.
The DTA is an award-winning transit agency that provides safe, convenient, and affordable public transit service (fixed route and paratransit) within the Twin Ports of Duluth, MN and Superior, WI and its surrounding areas.
We tr ansport just under 3 million passengers annually by way of our 75+ bus fleet and we employ approximately 175 team members.
The Finance Assistant is responsible for processing all accounts payable and accounts receivable, and recording financial data to support accounting, as well as various related data reporting and accounting functions.
Work is performed in accordance with Generally Accepted Accounting Principles (GAAP).
Accounts Payable Duties:
Code all incoming vendor invoices with: Vendor ID, General Ledger Account(s), Period to Post.
Ensure proper approval by the responsible Director has been obtained.
Enter vendor invoices into the accounting system.
Process weekly check runs.
Prepare monthly gas tax refund returns.
Reconcile vendor statements.
Set up new vendors in the accounting system, request Form W-9 from new vendor and provide Form ST3, Certificate of Exemption, to new vendor.
Annually prepare Form 1099s for vendors, mail Form 1099s to vendors, and prepare and submit Form 1096 to the IRS.
Maintain the accounts payable records in the accounting system.
Identify and propose improvements to accounts payable processes and systems.
Accounts Receivable Duties:
Prepare accounts receivable invoices in the accounting system and send to customers.
Record accounts receivable cash receipts in the accounting system from the report provided by the Payroll Specialist weekly.
Monitor the Accounts Receivable Aging and follow up on past due invoices with customers.
Reconcile to the General Ledger monthly.
Maintain the accounts receivable records in the accounting system.
Identify and propose improvements to accounts receivable processes and systems.
Accounting, Reporting and Other Functions:
Provide accurate, timely financial information upon request.
Compile data for administrative, fiscal, questionnaires, budgeting and other purposes.
Provide information/perform other duties for the external audit.
Identify and propose improvements to processes and systems.
The performance of the major job functions for this position requires the incumbent to be present at their work setting.
Regular, dependable attendance is necessary for the performance of the job duties.
Completion of all work in a professional, accurate and timely manner is required.
ATE Management of Duluth, Inc.
reserves the right to assign additional or different duties to employees within this job classification consistent with the changing needs of ATE Management of Duluth, Inc.
Any duties described herein are subject to change at any time.
Minimum of two (2) years of post-secondary education with a concentration in finance, accounting, business or related field and a minimum of three (3) years of experience.
Knowledge of accounting principles and practices.
Mathematical and accounting acuity.
Outstanding organizational and time management skills.
Excellent communication skills, both written and spoken.
Excellent customer service skills.
Excellent attention to detail and accuracy.
Team player.
Ability to perform functions with minimal supervision.
PHYSICAL REQUIREMENTS:
Must be able to sit for an extended period of time.
Must have manual dexterity to operate a computer and other office equipment.
Must be able to pick up and carry 25lbs.
Must be able to drive an automobile.
The physical requirements listed in this section include, but are not necessarily limited to, the motor/physical abilities and skills required of this position to successfully undertake the essential duties and responsibilities of this position.
In accordance with Americans with Disabilities Act (ADA), reasonable accommodation may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.
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